POSITION DESCRIPTION

The Business Manager is responsible for the daily administrative operations of Breck Create. This role ensures the office runs smoothly, systems are organized, and staff have the resources they need to do their work effectively. In addition to office management duties, the position provides essential coordination and support for human resources functions in partnership with the organization’s department heads and Professional Employer Organization (PEO), G&A Partners.

This is a hands-on, detail-oriented role focused on execution, coordination, and follow-through. The position supports established policies and processes.

RESPONSIBILITIES

Administrative Operations:

• Maintain administrative filing systems and records (digital and physical).
• Maintain administrative staffing calendar. Assist the CEO in scheduling meetings and with meeting preparation.
• Coordinate with brokers to secure and maintain insurance, including, but not limited to, health benefits, general liability, auto, event, directors and officers and workers compensation.
• Provide and collect Certificates of Insurance, tax exemption certificates and affidavits as required.
• Manage mail, invoices, check processing, and documents requiring review or signature
• Support the CEO in administering an annual business and strategic planning process. 
• Support the CEO, Department Heads and Accountant/Bookkeeper with contract administration by tracking agreements, renewals, and required documentation
• Provide administrative support to the CEO and department heads as needed
• Assist with organization-wide programs, events, exhibitions, and special projects when additional support is required (i.e. July 4, Annual Fundraiser, BIFA). 
• Help create and improve basic administrative workflows and procedures for clarity and efficiency
• Perform other duties as assigned

Finance & Budget Support

• Assist with invoice processing, expense tracking, and credit card reconciliations when requested
• Track administrative and office-related expenses against budgets
• Support preparation of administrative and personnel budgets by gathering data and maintaining records
• Support the Accountant/Bookkeeper in maintaining organized financial and administrative documentation for audits and reporting

Human Resources Coordination (in partnership with PEO)

• Serve as the internal liaison between staff, department heads, and G&A Partners for HR-related matters
• Coordinate employee onboarding and offboarding logistics in G&A systems
• Develop and manage internal process for identifying personnel needs and ensuring appropriate paperwork/record keeping is provided to hiring managers
• Maintain accurate employee records and ensure timely updates in G&A platforms
• Coordinate payroll inputs, timekeeping, and employee changes with G&A
• Support benefits administration by assisting employees with enrollment, changes, and general questions
• Track PTO, leaves, and required documentation in accordance with policies and G&A requirements
• Assist with recruitment logistics including managing G&A recruitment module, job postings, interview scheduling, and onboarding paperwork
• Support performance review processes by tracking timelines and maintaining documentation
• Support manager in documentation of employee relations matters and escalate to leadership and G&A as appropriate
• Support the CEO in the development and annual upkeep of the Employee Handbook and related policies in coordination with G&A Partners.

Facilities, Safety & Risk Management

• Support workplace safety procedures and incident reporting, maintaining compliance-related records
• Coordinate workers’ compensation documentation and claims with G&A

QUALIFICATIONS

Required

• 3–5 years of experience in office management or administrative operations
• Strong organizational and time-management skills
• Ability to manage multiple priorities and maintain attention to detail
• Proficiency with Google Workspace or Microsoft Office
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion

Preferred

• Experience supporting HR functions or working with a PEO
• Experience in a nonprofit or arts organization
• Bachelor’s degree in Business Administration, Human Resources, or related field
• Familiarity with G&A Partners or similar PEO platforms
• Interest in and commitment to a nonprofit arts mission

Benefits include:

• Health Insurance (80/20) – Employee only
• Dental and vision insurance (60/40) – Employee only
• Employee Assistance Program (100% employer paid)
• Telemedicine (100% employer paid)
• 401(K) Match up to 3% – eligibility requirements for participation and match
• Parking Pass
• Paid Personal Time
• 9 Paid Holidays annually
• Cell Phone Stipend
• Long-Term Disability Insurance (100% employer paid)
• Employee Purchased Voluntary Benefit Options; Life Insurance, Accident Insurance, Critical Illness, Legal & ID Theft, Pet Insurance
• Art Classes/workshops at no charge – employee only